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How robust is your data backup and recovery?

5 min read

Posted On April 22, 2020

A reliable data and backup recovery solution is a vital tool for all HIPAA-compliant businesses – especially in these unprecedented times when remote work has suddenly become the new normal for millions of workers.

When you and your employees work remotely, personal laptops and mobile devices are often relied upon to access, update or change business-critical and PHI data.

If, like many SMBs, you’ve been caught off-guard and don’t have a tried and tested work-from-home data backup and recovery policy in place, the time is now to rectify this issue.

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Why?

Because backing up your data is the most important thing you can do to remain HIPAA compliant.

In fact, this holds true no matter what’s happening –whether it’s business as usual, or a significant portion of your workforce are forced to work from home in response to a public health emergency.

 

What Is Data Backup and Recovery?

Data backup and recovery simply means making digital copies of your information so you can easily transport your data where it needs to go and so that your data is always recoverable in the event of a disaster – such as a cyberattack, system outage, fire, flood or theft.

The most effective data backup strategy is the 3-2-1 method. Here’s how it works:

  • Keep three copies of your data – the original, plus two additional backups.
  • Keep two of these copies on different types of storage device, for example, one on your computer’s hard drive and another on an external hard drive.
  • Keep one copy offsite with a HIPAA-compliant cloud data storage provider.

 

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3-2-1. Follow this simple format and you and your employees will always have a copy of your data at all times – whether you’re at the office or not.

To make things even simpler and even more reliable however, you should automate your backups.

 

Automating Data Backup

Every HIPAA-compliant business should implement a reliable data backup and recovery solution that doesn’t just back up data, but back it up automatically. Especially when people are working from home, it’s of crucial importance to ensure that everyone is working from the most up-to-date version of data available.

The trouble when usual routines are thrown out of whack however, is that it can be all too easy to forget to save your work – and even easier to forget to take the extra step to backup those files.

Automated backups completely remove this risk from the equation.

This is important.

For not only is it vital that everyone has up-to-date data - disasters can strike at any time.

 When dealing with a remote workforce, company security comes under even greater threat than usual. Phishing scams are on the rise and personal devices – computers, tablets, smartphones and internet access hardware – may lack the robust cyber security tools (antivirus software, customized firewalls, etc.) that are already built into your office network. Automating your backups adds a crucial extra layer of protection should someone’s computer or device become compromised amid the growing threat landscape.

 

Managing Data Backups Remotely

By utilizing a cloud-based data backup and recovery solution, managing data backups remotely couldn’t be simpler.

In fact, the whole beauty of the cloud is encapsulated in this very capability – your solution is accessible and manageable from anywhere and from any device.

On top of providing automated data backups – which can be configured to run every 15 minutes, every hour or however frequently you need to ensure business continuity in the event of a breach or other disaster – you will be notified continuously about how your data backup is progressing.

With Central Data Storage’s data backup and recovery solution, for example, you will receive backup alerts – email messages notifying you that your server or device hasn’t backed up, for whatever the reason may be, so you can address the issue immediately.

In addition, we send you daily backup Status Report emails, so you know exactly what’s happening with your backups.

This means that no matter if your files are 100% backed up to our secure, beyond military-grade, HIPAA-compliant data center, or something went wrong, you’ll always be in the loop – wherever you need to be working from.

 

Ensure Your Data Is Secure, Backed Up, and Recoverable with Cloud Data Storage

Though penalties are being temporarily waived for potential HIPAA violations in response to current events, cloud-based data backup and recovery remains as crucial as ever.

Disasters can still strike and with workforce disruption, having a centralized backup and monitoring system to continuously monitor, control and manage backups from any remote location, is the only sure-fire way to ensure that your data is always available should it need to be recovered.

Central Data Storage is the solution you’ve been looking for.

We offer a fully-supported, encrypted, cloud-based and HIPAA-compliant data backup and recovery solution designed specifically for SMBs in highly regulated industries.

With Central Data Storage, you can manage your account from anywhere, check backup statuses and schedule backups, monitor data usage and enjoy a fully supported cloud backup and recovery solution to ensure multi-location data redundancy for your business at all times.

With unlimited storage capacity and beyond military-grade encryption – both in transit and at rest in our secure data center – your data is always safe, fully protected and will be fully retrievable no matter what.

Want to learn more about the benefits of our fully-supported cloud backup and recovery solution? Call 1-888-907-1227 or email info@centraldatastorage.com.

 

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